%% [[Time Tracking SOP]] %% # Toggl website:: https://toggl.com - Toggl has three separate brands/companies for their services. I only use Toggl Track though played around with Toggl Plan at one point. (Even though they have three separate brands, I still think of “Toggl Track” as just “Toggl”…) - I use Toggl Track as the backbone to my [[time tracking]] system, though I use [[Timery]] to interact with my timers on both [[macOS]], [[iPhoneOS]] and [[iPadOS]]. - Toggl Track has a paid feature where you can subscribe to the calendar. This would be nice for [[Fantastical]], but it’s a want, not a need. - There is an [[Obsidian]] [[Obsidian Community Plugins SOP|Community Plugin]] called [[Toggl Track Integration]]. --- # # Data Structure for Toggl Track Defining the terminology for Toggl.[^1] ### Clients - **Metaphor:** Additional labelling that you can stick on a folder ([[Toggl#Projects|project]]). - Can be associated with multiple [[Toggl#Projects|projects]]. - Can’t be associated directly with [[Toggl#Time entries|time entries]]. ### Projects - **The big idea of Toggl.** - **Metaphor:** The folder that holds the piece(s) of paper ([[Toggl#Time entries|time entry]]), or the envelope(s) ([[Toggl#Tasks Sub-projects|tasks]]). - ⚠️ Important not to conflate a Toggl “project” with a [[Getting Things Done (GTD)|GTD]] “project”. - Can be associated with a single [[Toggl#Clients|client]] or with multiple [[Toggl#Clients|clients]]. - Can have multiple [[Toggl#Time entries|time entries]]. - Can include (at the project level) - Billable rates - Estimates ### Tasks (Sub-projects) - **Paid feature only.** - **Metaphor:** An envelope that holds the paper ([[Toggl#Time entries|time entry]]). Optional, since you can put the paper directly into a folder ([[Toggl#Projects|project]]). - Task can only be related to a single [[Toggl#Projects|project]]. ### Time entries - **Metaphor:** A piece of paper with the relevant metadata on it. - Directly associated with [[Toggl#Projects|projects]]. - Directly associated with [[Toggl#Tags|tags]]. - Can’t be directly associated with [[Toggl#Clients|clients]]. - Stored in a - Each entry contains:[^2] - Start time (required) - Duration (required) - Stop time - Description - Can break down different work activities (example: reading, emails) - One or more Tags - Billable flag ### Tags - **Metaphor:** Sticky notes that help flag different pieces of paper ([[Toggl#Time entries|time entries]]). - On the same level as [[Toggl#Time entries|time entries]]. - Typically more action-based *(i.e. invoiced, billed)* - Can be applied retroactively. ### Workspace - **Metaphor:** The drawer that holds the folders ([[Toggl#Projects|projects]]). [^1]: [Data Structure in Toggl Track](https://support.toggl.com/en/articles/2219529-data-structure-in-toggl-track) [^2]: [Toggl Track Categorization Guide](https://support.toggl.com/en/articles/4200664-toggl-track-categorization-guide)